I recently had the opportunity to be somewhat involved in helping run the Bay Area Brew Off (BABO). This is a BJCP sanctioned competition run by the Draught Board Homebrew Club (out of San Leandro, CA) of which I’m a member. It is held annually at the Alameda County Fair and this year saw a record 251 entries.

Now, when I say “somewhat” involved, I mean just that. One thing I learned is that putting on a judging competition is a heck of a lot of work! The extent of my involvement was minor compared to the competition organizer Roger St. Denis, and there were plenty of others more fully involved than I.
To get an idea of what it takes, here are a few things I was able to help out with:
Drop-off location pickup
This is one thing about most competitions that I initially took for granted. You just drop your entries at your local homebrew shop and that’s it, right?
Well, there can be a dozen or more drop-off locations around the Bay Area and all of those entries need to be collected, transported, refrigerated and eventually make it to the competition in one piece. Most shops are generous enough to provide the location, but it is club members and other volunteers that do the leg work.
I personally collected from only one location and ended up with 5 cases! (Good thing my lager freezer was not in use, or I wouldn’t have had space for all that beer.) The entries had to be collected before the shop closed on Friday eve and transported the next day to the fairgrounds where check-in and registration was being held.
Check-in and Registration
This was an all day affair. Folks were at it well before I even arrived at 10:00. Each entry had to be checked-in, registration and payment information recorded, every bottle labeled with a generic entry number, the entrants temporary labels removed, special ingredients listed on a separate label affixed to the bottle, bottles sorted and cellarred…. you get the idea.
The process was conducted by an assembly line of people. With 251 entries, we’re talking 753 bottles of beer that need to be managed. Beer would come through the door, be unpacked and correlated to registration info, then make it’s way around a series of 3 long tables where the rest of the work was completed.

Entries awaiting check-in.

Yours truly (helping with check-in) and Roger St. Denis (chained to his laptop.)
At the end of the table, the bottles would make their way to the “cellar”, which in this case was a cool room staging area, then eventually were moved to large commercial size refrigerators.
Preliminary Judging
Another logistical problem with a competition of this size is how to get all the judging completed. A panel preferably consists of 3 judges and a single flight no more than 10 beers. Judging any more than 10 at a single sitting can be a bit daunting especially when your dealing with high alcohol Strong Ales or palate-frying IPAs.
With 250+ entries, this equates to roughly 75 judges. Even the bigger comps with over 600 entries (such as World Cup and NHC) can’t get that many judges on a single day, so judging is usually carried out in stages. This allows folks to judge more than a single round over the course of a week or two.
I personally judged in four separate preliminary rounds, two of which were hosted at people’s homes, the other two at the Firehouse in Sunnyvale (thanks Steve!) I would have judged more, but I had 10 entries in the comp which disqualified me from judging a number of sessions.

Preliminary Judging from a previous BABO.
Final Judging
Final judging is usually held over the course of a single day (or for larger comps an entire weekend.) At this point, most of the better beers have bubbled up to the top, and judges that sit on these panels can expect some good brews.

Cellar-Master Paul Goularte at the Cellar Staging Area.

One of two rooms where final judging was conducted.

Bob, Kevin and a flight in progress.
Label Judging
Many homebrew comps also provide a category for labels. BABO is no exception and I helped steward the judging table. This was a marathon session with 16 total entries in the category we judged. Every label was evaluated on design criteria using a judging form similar to that used for judging beer entries.
Kudos to the 4 judges who slogged through this huge flight. I don’t exaggerate when I say a bit of writer’s cramp punctuated the effort.

My personal favorite - one of several Erich Schmidt label entries.
Best of Show
After the winners of each category are determined, a Best of Show (BOS) round is judged. This flight consists of the first place winners in each category. In large comps where categories are not collapsed, this can be a whopping 23 beers!
Although I didn’t judge BOS, astute readers may be able to pick out Mr. BetterBeerBlog in the photo below. (Hint, he just got a haircut!)

BOS judging panel: John, Kevin, Lee, David and Peter

Best of Show Flight
Fair Homebrew Display
My final contribution to this huge undertaking will be to help set up the Fair display this coming weekend. Each winning entry will be on display, so stop by and have a look! Unfortunately, no samples will be available.

San Mateo County Fair Homebrew Display (BABO’s will be similar.)
Again, this is just a small part of the overall effort required to make a comp like this happen. To say that the paperwork involved is a bit overwhelming would be an understatement. Not only do all the results need to be checked and cross-checked, but they need to be correlated with the original entrants, scores and winners validated and final score sheets packed up with ribbons to be sent to the winning entrant.
Thanks to the Draught Board and it’s members for organizing and running this competition on behalf of the entire Bay Area homebrew community. Personal thanks to Roger St. Denis who put in hours upon hours as competition organizer and who included me in this year’s effort. Special thanks to Charles Webster for taking most of these photos and giving me permission to use them.
For more information on how BABO is run, see the How We Do It page on the Draught Board website.
Brian the Rabid Brewer